Final answer:
To quickly determine guest room and function space availability, use a property management system, check with the sales and catering department, utilize a central reservation system, or refer to an updated manual log or spreadsheet.
Step-by-step explanation:
To quickly determine guest room and function space availability, you can employ several strategies:
Use a property management system (PMS), which often includes a calendar or booking module that displays real-time room and space availability.
Check with the sales and catering department, as they manage the scheduling of event spaces and group accommodations.
Utilize a central reservation system (CRS) if available, which can provide instant access to inventory and booking capability across multiple properties.
For smaller properties without sophisticated systems, you might refer to a manual log or spreadsheet that is regularly updated.
Remember to account for any hold status or tentative bookings and confirm with the relevant department for the most accurate information.