Question

Which of the following is a notable provision of the Department of Labor's electronic guidelines for data storage?

Software must feature dual factor authentication security for user login processes.
All records must be backed up by a paper copy that is stored separately from the primary storage location.
Software systems must satisfy requirements as laid out by the Advanced Encryption Standards.
Records must be convertible into readable paper copy to satisfy obligations under Title I of ERISA.

Answer 1

The provision requires that electronic records be convertible into a readable paper copy to comply with Title I of ERISA, ensuring accessibility and convertibility for audits, litigation, or legal requests.

Step-by-step explanation:

The notable provision of the Department of Labor's electronic guidelines for data storage that is relevant here is that records must be convertible into readable paper copy to satisfy obligations under Title I of the Employee Retirement Income Security Act (ERISA). This guideline emphasizes the need for electronic records to be readily accessible and convertible to ensure they can be reviewed during audits, litigation, or for compliance with legal requests. Although the Department's guidelines address various aspects of electronic recordkeeping, such as the security and retention of the records, the ability to produce a paper copy upon request is a specific and notable requirement. This provision ensures that electronic records are not only kept in digital format but can also be presented in a more traditional format when necessary.