Final answer:
The specification phase is a crucial step in the purchasing process in public procurement. It involves defining and documenting the requirements and specifications for the goods or services being procured.
Step-by-step explanation:
The specification phase is a crucial step in the purchasing process in public procurement. It involves defining and documenting the requirements and specifications for the goods or services being procured. This phase ensures that the purchasing entity and potential suppliers are on the same page regarding what is needed and expected.
For example, let's say a government agency is procuring a fleet of vehicles. During the specification phase, they would specify the required specifications such as the size, fuel efficiency, seating capacity, safety features, and any other specific requirements they may have.
Another example could be a school district looking to purchase new computer equipment. In the specification phase, they would define the required specifications, such as processor speed, memory capacity, software compatibility, and any other technical requirements they may have.