Question

Assume that you are the chairperson at your committee meeting. Before you begin the meeting you realize that there are insufficient people present to start the meeting. List two actions you could take in this situation

Answer 1

If there are insufficient people present at a committee meeting, you could postpone the meeting to meet quorum requirements or reach out to members to encourage their attendance.

Step-by-step explanation:

If you find yourself chairing a committee meeting and there are insufficient people present to start the meeting, there are a couple of actions you could take:

• First, you could postpone the meeting to a later date or time when more members are able to attend in order to meet the quorum requirements. This ensures that the meeting can be conducted with a sufficient number of participants, which is often necessary for making decisions and for the proceedings to be valid.
• Secondly, you might consider reaching out to absent members to encourage their immediate attendance. You can do this through various communication methods such as phone calls, text messages, or emails, explaining the importance of their presence to meet the quorum and proceed with the agenda.

In both scenarios, it is crucial to communicate effectively with committee members to inform them of the situation and to reschedule or motivate prompt attendance in a professional manner.