Final answer:
Travel advances to employees can be reported through expense reports, which must be documented with receipts, or through payroll adjustments that reflect any unused advance or additional expenses incurred.
Step-by-step explanation:
Travel advances to employees can be reported in several ways, but two common methods include:
- Expense Reports: Employees receiving travel advances will often have to fill out expense reports after their trip, documenting how the advanced funds were spent. These reports should be accompanied by receipts and other documentation for verification.
- Payroll Adjustments: Another option is to record the travel advance as a payroll adjustment. If an employee does not use the entire advance, they may need to repay the remaining amount, or if they go over, they might receive an additional amount in their paycheck to cover the expenses.
Both methods require clear communication of the pay schedule and process for submitting timesheets and attendance. Employees should be familiar with company policies, including how to treat overtime or lieu time, procedures for notifying superiors if they are late or sick, and understanding protocols for requesting time off for vacation.
Work environment orientation, such as the location of lunchrooms, washrooms, and safety areas, as well as the use of company systems, should also be provided to ensure smooth operations.