Question

When an internal auditor is interviewing to gain information, (s)he will not be able to remember everything that was said in the interview. The most effective way to record interview information for later use is to?

1) Write notes quickly, trying to write down everything in detail as it is said; then highlight important points after the meeting.
2) Electronically record the interview to capture everything that everyone says; then type everything said into a computer for documentation.
3) Hire a professional secretary to take notes, allowing complete concentration on the interview; then delete unimportant points after the meeting.
4) Organize notes around topics on the interview plan and note responses in the appropriate area, reviewing the notes after the meeting to make additions.

Answer 1

The most effective way to record interview information for later use by an internal auditor is to organize notes around topics in the interview plan and review them after the meeting for additions, along with taking context and content notes, and potentially recording audio with permission.

Step-by-step explanation:

When an internal auditor is interviewing to gain information and cannot remember everything that was said, the most effective way to record interview information for later use is the fourth option: Organize notes around topics on the interview plan and note responses in the appropriate area, reviewing the notes after the meeting to make additions. This method allows for efficient organization and better recall of relevant information.

During the interview, it is advisable to take context notes of the interviewee's physical expressions and surroundings, which can later aid in reconstructing the interview vividly. In situations where it is appropriate and permissions are granted, the auditor may also record audio of the interview as a complete record, but they should be aware of the time needed to transcribe such recordings. Additionally, taking content notes with focus on major ideas and distinctive language can streamline the process, making later reference more manageable.

It's crucial to remember the informant's comfort and legal permissions when considering recording methods, and the importance of confirming crucial points directly with the informant for accuracy.