Final answer:
The procedure for storing and retrieving records involves encoding information, storing it, and then retrieving it as needed through recall, recognition, or relearning. In practical applications like research and records management, these principles ensure data is collected, organized, and can be accessed effectively.
Step-by-step explanation:
The procedure for storing and retrieving records in a subject records storage system involves several key processes described in the field of psychology. Encoding is the input of information into the memory system, which is followed by storage, the creation of a permanent record of information. The act of retrieval is getting the information out of memory storage and back into conscious awareness. In practical applications such as academic research, encoding could be equated to the collection of data, whereas storage would relate to how this data is organized and kept for future reference. Retrieval in this context would be the access and use of this data for analysis or during the evaluation of research outcomes.
There are mainly three ways we can retrieve information from our long-term memory storage system: recall, recognition, and relearning. Recall is remembering information without cues, recognition involves identifying previously learned information with the aid of comparison, and relearning is the process of learning information that we have forgotten over time. These concepts not only apply to cognitive psychology but also correlate with methods for organizing and accessing stored data in various fields.
In terms of practices within archival or records management, it is important to develop a specific plan for how data or records will be collected, stored, and retrieved to ensure that information can be effectively utilized when needed. This involves clear documentation strategies and maintenance of records in an organized manner that facilitates easy retrieval.