Final answer:
Project actions should be documented as this form of communication allows for a permanent record, making it suitable for planning and recording project actions. It is vital for knowledge transfer, creating manuals, and ensuring future project continuity.
Step-by-step explanation:
The situation that would relate to selecting documentation as the communication medium is 'plan and record project actions'. This is because documentation is essential for maintaining a permanent record of the processes, decisions, and results of a project.
Accurately documenting these elements ensures that they can be communicated to appropriate stakeholders, which may include team members, other teams within the company, external stakeholders, or future personnel who may need to update or modify the project. Documentation plays a crucial role in lessons learned and serves as a reference for user and maintenance manuals, making it a key communication tool for project managers.
In contrast, resolving issues with a particular stakeholder often requires immediate and direct communication such as a meeting or call. Communicating a set of directions or disclosing a change in team structure may be done through various means, such as email, meetings, or internal memos, but not necessarily require the formalism of project documentation.