Final answer:
To make changes to a shipping document when the quantity of goods changes during transport, you should inform the shipping authority, follow their change protocol, inform all parties involved, and keep a record of the changes.
Step-by-step explanation:
If the quantity of goods changes during transport, it is imperative to update the shipping document to reflect the accurate quantity. This amendment should be made as soon as the change is noticed. The following steps should be pursued:
- Inform the relevant shipping company or authority immediately about the discrepancy.
- Follow their protocol for making changes to the shipping document, which may include filling out specific forms or providing written authorization.
- Ensure that all parties involved in the shipping process, like the shipper, carrier, and receiver, are informed about the changes.
- Keep a record of all communications and document alterations for accountability and future reference.
Timely and accurate alterations to shipping documents are crucial for legal and logistical reasons, including customs clearance and inventory management.