Question

You must create system documentation for the Awesome Sweets inventory obsolescence analysis, based on the description of the process described below. The Professor will assign you one of the following options: Create a Data Flow Diagram Summary and Detailed Level DFD Create a Document Flowchart In your submission, specify the type of documentation selected and post your diagram. Inventory Obsolescence Analysis Process: Every quarter, Awesome Sweets perform an inventory obsolescence analysis to determine if it is necessary to increase the inventory obsolescence reserve. The analysis is conducted as follows: The Purchasing Clerk, Ron Weasley, generates the "Demand Forecast Report" and the "Inventory On Hand Report" from Awesome Sweet’s AIS. Ron imports the reports into Access and creates a query to compare the inventory quantity on hand and the inventory quantity on demand and calculates the inventory obsolescence reserve. Then, Ron generates a report and sends the report to the Purchasing Manager for review. The Purchasing Manager, Harry Potter, reviews the report. If adjustments are needed, the Purchasing Manager sends the report back to Ron for corrections. After reviewing the report, Harry sends the report to the Accounting Clerk. The Accounting Clerk, Hermione Granger, posts the journal entry into Awesome Sweet’s AIS and saves the supporting evidence in a file cabinet.

Answer 1

The selected type of documentation for the Awesome Sweets inventory obsolescence analysis process is a Document Flowchart.

Step-by-step explanation:

A Document Flowchart visually represents the flow of documents and information through a process, detailing the steps involved. In this case, it would illustrate how the "Demand Forecast Report" and "Inventory On Hand Report" are generated by Ron Weasley, imported into Access, and processed to calculate the inventory obsolescence reserve.

It would further depict the flow of the report from Ron to Harry Potter for review, potential adjustments, and the subsequent steps involving the Accounting Clerk, Hermione Granger.

The process involves multiple stakeholders and document exchanges, making a Document Flowchart suitable for showcasing the sequential flow of information in the inventory obsolescence analysis.

It provides a comprehensive overview of the steps and interactions within the process.