Final answer:
A Records Freeze typically occurs during ongoing litigation, and for investigations and audits to preserve the integrity of records. It is less common during system updates and upgrades, and not typically needed for records schedule updates.
Step-by-step explanation:
A Records Freeze refers to a state in which an organization temporarily stops the destruction or alteration of its records due to certain circumstances. There are several scenarios under which a freeze might occur, including:
- Ongoing litigation: To ensure that records pertinent to the legal case are preserved, a freeze is put in place.
- Investigations and audits: If there's an investigation or audit in progress, records relevant to the matter are often frozen to maintain integrity.
- System updates and upgrades: While not as common, some organizations might implement a freeze to ensure records are not lost during significant changes to their information management systems.
However, Records schedule updates typically do not require a freeze as they pertain to the future disposition of records, not the preservation of current records in response to specific events.