Question

Description of task: The employee files in the training room are in desperate need of some reorganization. Specifically the confidential cabinet is in need of updating. Please take out all records of employees who are no longer with the company (i.e., due to layoffs, resignation, etc.) and file those records in the archive cabinet (located in the reception closet). While reorganizing the confidential cabinet, please be aware of the private nature of the records. If you leave the training room to take a break or answer the phone, make sure that all files are in the cabinet and the cabinet is locked. According to the task: A. All the records of current employees must be taken out and filed in the archive cabinet. B. While reorganizing the archive cabinet, the person performing the task should make sure the cabinet is locked when he/she leaves the training room. C. The employee reorganizing the confidential cabinet should be aware of any suspicious personnel entering the training room. D. Files of employees no longer with the company should be removed from the confidential cabinet.

Answer 1

The task involves removing files of former employees from a confidential cabinet for archiving, while ensuring the cabinet is locked during breaks to maintain confidentiality.

Step-by-step explanation:

The student's question pertains to a workplace task involving the reorganization of employee files within a confidential cabinet. The correct answer is that D. Files of employees no longer with the company should be removed from the confidential cabinet and filed in the archive cabinet. While performing this task, it is critical to ensure that when the employee leaves the training room, even for short breaks, the cabinet must be locked to maintain the confidentiality of the records. This task does not require the removal of current employees' records nor does it specifically state that one should be aware of suspicious personnel, but a general awareness of privacy when handling such documents is implied.

Answer 2

Remove files of former employees from the confidential cabinet, placing them in the archive cabinet. Always lock the archive cabinet when unattended, especially during breaks or phone calls. Stay vigilant for any suspicious personnel entering the training room while reorganizing.

Step-by-step explanation:

The task involves a comprehensive reorganization of employee files in the training room, with a primary focus on the confidential cabinet. The first directive requires the removal of records belonging to employees who are no longer with the company, such as those who have experienced layoffs or resignations. These files should then be diligently filed in the archive cabinet located in the reception closet. This step ensures a clear separation of current and former employee records, streamlining access and maintaining organizational efficiency.

The second instruction emphasizes the importance of security and confidentiality. While reorganizing the archive cabinet, the responsible individual must be meticulous in ensuring that the cabinet is securely locked whenever unattended. This precautionary measure is particularly crucial during breaks or when answering phone calls to prevent unauthorized access and maintain the confidentiality of the records.

Lastly, the task underscores the need for vigilance. The employee handling the reorganization must be aware of any suspicious personnel entering the training room. This additional layer of security helps safeguard sensitive information and ensures the integrity of the employee records. Together, these instructions promote a systematic and secure approach to the reorganization of the confidential cabinet, balancing the need for accessibility with the imperative of maintaining data privacy and security.