Question

The project manager reviews the plan with the customer to gain endorsement and then sets up a project management information system for a. recording the plan. b. solidifying the agreement of the plan. c. comparing actual progress to planned progress. d. using technology to appear competent.

Answer 1

A project management information system is established by a project manager to help in recording the project plan, verify stakeholder agreement, and monitor progress.

Step-by-step explanation:

The project manager sets up a project management information system primarily for recording the project plan, solidifying the agreement of the plan, and comparing actual progress to planned progress.

This system is essential in making the evaluation process simple and practical, ensuring that the manager understands both 'what is being done' and 'why it is being done,' thereby enhancing the system's usefulness and usability.

Having a fully planned framework is crucial as it allows for more straightforward adjustments in response to changes during the project execution.

Understanding an organization's structure is also of importance; it clarifies who is responsible for what and who to approach for answers or approvals, such as when understanding where the project fits within the organization's chart.

Setting specific, measurable goals over a timeline, usually segmented into 3, 6, 9, and 12-month intervals, can help a project manager stay on track and adapt plans as needed.

Answer 2

The main purpose of a project management information system set up by a project manager is for comparing actual progress to planned progress, and to record the plan, providing a clear reference point and aiding the solidification of the agreement. A well-planned framework simplifies project adjustments and ensures effective communication and stakeholder buy-in.

Step-by-step explanation:

When a project manager sets up a project management information system after reviewing the plan with the customer, the main purpose of this system is c. comparing actual progress to planned progress. The system serves to record the plan meticulously, ensuring a clear reference point for what was agreed upon. It also helps to solidify the agreement by having a detailed documentation as the project's blueprint. By constantly comparing actual to planned progress, managers can detect any variances early on and take corrective actions promptly.

It's imperative to have a fully planned framework before implementing any project evaluation. This planning facilitates necessary adjustments later on with ease. Similarly, an understanding of the organizational structure is crucial for knowing whom to approach for approvals and information. Such clarity and structure within an organization or a project ensure effective communication, buy-in from all stakeholders, and a smooth execution of project deliverables.

Furthermore, setting specific milestones for the first year in a role can help in tracking progress and adjusting goals as necessary to meet and exceed job demands. Just as an architect uses a physical model to preview a construction's impact, project managers use the information system as a visual and functional tool to manage the project's lifecycle effectively.