Question

Robyn needs to ensure that a command she frequently uses is added to the Quick Access toolbar. This command Is

not found in the available options under the More button for the Quick Access toolbar. What should Robyn do?
• Access Outlook options in Backstage view.
® Access Outlook options from the Home tab
O Access Quick Access commands using the More button.
• This cannot be done.

Answer 1

Step-by-step explanation:

Robyn should access Outlook options from the Home tab. In the Home tab, she can find the option to customize the Quick Access toolbar, which will allow her to add the desired command if it is not available in the options under the More button. This can typically be done by right-clicking on the command in the ribbon and selecting "Add to Quick Access Toolbar."

In Microsoft Outlook, the Quick Access toolbar is a customizable toolbar that provides quick access to frequently used commands. The Quick Access toolbar is located above the ribbon, and by default, it includes commands such as Save, Undo, and Redo. However, if a user wants to add a command that is not available in the options under the More button for the Quick Access toolbar, they can do so by customizing the Quick Access toolbar.

To customize the Quick Access toolbar in Outlook, follow these steps:

Open Outlook and click on the "File" tab in the ribbon to access the Backstage view.

In the Backstage view, click on "Options." This will open the Outlook Options dialog box.

In the Outlook Options dialog box, select "Quick Access Toolbar" from the left-side menu.

In the Quick Access Toolbar section, you will see two options: "For all documents (default)" and "For <current document type>." Select the appropriate option depending on whether you want the command to be available in all Outlook documents or only in the current document type.

Click on the "Choose commands from" drop-down list and select the category that contains the command you want to add.

Scroll through the list of available commands, locate the desired command, and click on it to select it.

Click on the "Add" button to add the command to the Quick Access toolbar.

Repeat steps 5 to 7 for any additional commands you want to add.

When you have added all the desired commands, click on "OK" to close the Outlook Options dialog box.

After following these steps, the newly added command should now appear in the Quick Access toolbar, providing quick access to the desired functionality.