Final answer:
The message "Refresh recommended - A newer version of this file is available on the server" in a Word document means there is an updated file version. Use the Review tab to accept or reject changes.
Step-by-step explanation:
When encountering a message in a Word document stating, "Refresh recommended - A newer version of this file is available on the server," it is indicating that the file you are currently viewing has been updated elsewhere, and there is a more recent version available. In such cases, you may be given options like "Save a Copy" or "Discard Changes." To handle updates and changes, you can use the Review tab in Microsoft Word.
To accept or reject changes in a Word document, you should:
Open the document that contains the changes.
Click on the Review tab located above the tools ribbon in Microsoft Word.
From there, you will have options to accept or reject changes that have been made to the document.
Ensuring that you are working with the most up-to-date version of a document is important to maintain the integrity and accuracy of the content.