Question

Assume that you are working with spreadsheets, word processing documents, presentation slides, images, and sound files for a school project. You stored all your files in a folder named “untitled” on your laptop. Now, you cannot locate a particular document in this folder and you realize that you need to organize your files properly.

Write down the steps that you will take to organize your files.

Answer 1

See explanation below.

Step-by-step explanation:

File organization is very important especially when one is working with numerous files from different applications.

When you are working with spreadsheets, word processing documents, presentation slides, images and sound files, it is important to create folders and sub-folders to make locating your files a lot easier.

1. Make sure you have all your files saved with names that are relevant to your school project.
2. Create a sub-folder to store all spreadsheets files, create a sub-folder to store all word processing files, create a sub-folder to store all presentation slides and create another folder to store images and sound files. You do this to make it easy for you to locate whichever file you want.
3. You create the sub-folder by right clicking on your documents section and clicking on new folder. Type in the name of the folder and save.
4. After creating sub-folders, create a general folder for all your folders by using the same method in step 3. Copy all your sub-folders into this major folder. You can name this folder the name of your school project.

This way, you never have to look for any files for your school project.