Final answer:
A comprehensive letter or email should include a proper greeting, introduction, supporting arguments, a rebuttal to an opposing argument, and a clear closing with a call to action. Format and proofreading are also crucial.
Step-by-step explanation:
The checklist provided is designed to help ensure that your letter or email contains all the necessary components to effectively communicate your message. A strong letter or email should begin with the proper greeting and introduce who you are and the purpose of your writing. It should also include at least two arguments to support your position, address and rebut at least one opposing argument, and conclude with a restatement of your position along with a call to action. It is essential to check the content, tone, and structure of your letter to make sure it is professional and conveys your points clearly.
Furthermore, proper formatting is key, which includes your return address, the date, inside address, a polite salutation, carefully organized body paragraphs, and a formal closing. Ensure your email or letter is proofread for correct spelling and grammar, as errors can detract from the message and appear unprofessional. When constructing the body, logic and clarity are crucial; separate different points into distinct paragraphs and provide evidence to support each point. Lastly, end with a closing that leaves no doubt about who you are and what you expect from the recipient.