Question

Explain the importance of file management and how to control files over time

Answer 1

If you don't keep your (folders of) files organized and put things in them haphazardly, you will end up not knowing where important files are, and you'll probably have to look through many messy folders to find them. It also just looks very unprofessional if someone looks on your computer. A way to manage your files could be making certain folders for specific subjects and putting your files in them immediately after making them.

Step-by-step explanation:

Answer 2

Importance of file management:

File management refers to the process of managing the files in the system either computer-based or manual. It is important as it improves the workflow by making storage and retrieval easy.

Using an effective file management scheme improves the workflow of the business system. With the help of file management, it becomes easier to keep track of various computer files and it allows the business to retrieve these files without any kind of hassle whenever they are needed. Using such techniques can lead to increased productivity and reduce chances of error.

Files are usually maintained or controlled in a system by the means of directories. Directory refers to the complete address of a file. Further, there are root directories and sub-directories which helps in locating the files stored in the databases.