Question

Pretend that you are the administrative assistant for the marketing department of ABC Technologies. You are coordinating travel for an upcoming meeting in another state.

You need to ask the director of the Marketing Department the following four questions:

* Who is going to the meeting?

* What dates will they be gone?

* How many rental cars and hotel rooms will they need?

* What is the travel budget for the trip?

Write an e-mail to the director asking for this information. Be sure to include the elements of an e-mail—the sender, recipient, date, subject, and message. (Make up the names and any other information, as needed.)

Answer 1

In this response, I provide a sample email for the administrative assistant to send to the Director of the Marketing Department, requesting information for coordinating travel arrangements for an upcoming meeting.

Step-by-step explanation:

Subject: Request for information regarding upcoming meeting travel

Date: [current date]

Recipient: [Director's Name]

Dear [Director's Name],

I hope this email finds you well. As the administrative assistant for the marketing department of ABC Technologies, I am currently coordinating travel arrangements for an upcoming meeting in [state]. In order to finalize the arrangements, I kindly request the following information:

1. Who from the marketing department will be attending the meeting?
2. What are the dates of their travel?
3. How many rental cars and hotel rooms will be required?
4. What is the travel budget for the trip?

Your prompt response would be greatly appreciated as it will allow us to secure the necessary accommodations and ensure a smooth travel experience for the team. Please feel free to reach out to me if you have any questions or require further clarification.

Thank you in advance for your assistance.

Best regards,

[Your Name]