Question

Assume you just wrote the following e-mail message to a colleague about scheduling a meeting.

"Dear Marilyn,

Thanks for the lunch. I had a great time, and we accomplished a lot. Those pictures of your kids are adorable.

Listen, I wanted to see if we could schedule a meeting with the big boss for Friday to go over the survey plan we made at lunch. Could you try to set something up when you both are available? I can be free any time on Thursday or Friday. Those pictures of your kids are adorable."

Before sending the message, it occurs to you that your e-mail will probably be forwarded to your supervisor. What will you need to change to make the message appropriate for both a colleague and your supervisor?

a. Describe what you had for lunch and what the kids look like in detail.
b. Give a complete summary of the survey plan in case your colleague has forgotten what you talked about.
c. Make the message more formal, remove the personal discussion, and give more specifics about the survey plan.

Answer 1

c. Make the message more formal, remove the personal discussion, and give more specifics about the survey plan.

Step-by-step explanation:

When writing a business related mail always focus on relevant information needed by the other party to accomplish a job, or to be informed about a situation.

In the mail that was written, there was a lot of personal content like.

Thanks for the lunch. I had a great time, and we accomplished a lot. Those pictures of your kids are adorable.

This sounds informal.

So as there is the possibility of the mail getting to your supervisor, the informal parts should be removed and specifics of the survey plan should be given.