Final answer:
You should create a work package document during the planning phase of a project, after the project plan has been approved and before the execution of tasks begins. This document details the tasks to be performed in explicit detail by addressing the 5 W's: who, what, where, when, and why.
Step-by-step explanation:
Creating a Work Package Document
When managing a project, a work package document is created during the planning phase. This document details explicitly what work is to be done. To ensure that a work package is specific and serves its purpose well, you would need to address the following 5 W's:
- Who is involved in the tasks?
- What are the specific tasks and deliverables?
- Where will the tasks be carried out, such as the physical or digital location?
- When does each task need to be completed, considering deadlines and milestones?
- Why are these tasks necessary in the context of the project's goals?
By answering these questions, you will provide a clear roadmap for the project team. This aids in resource allocation, scheduling, and ensures everyone understands their responsibilities and the expected outcomes. The document typically comes into play after the project plan is approved but before the execution phase begins.