Final answer:
Professional voicemail guidelines include using a professional greeting, being clear and concise, and having a strong closing to ensure a positive impression with the caller.
Step-by-step explanation:
Three Important Guidelines for Making a Professional Impression with Voicemail
To make a professional impression with your voicemail, there are several key guidelines to consider.
Here are three:
Use a Professional Greeting: Your voicemail greeting is the first point of contact when someone cannot reach you directly.
Like a verbal handshake, it should be professional and courteous.
Begin by stating your name, your role, and a brief message that indicates you will return the call as soon as possible.
Be Clear and Concise: Reduce the likelihood of misconceptions or miscommunication by being clear and concise in your messages.
Avoid using slang or informal language like 'u' for 'you' or 'r' for 'are', as this does not convey professionalism.
Have a Strong Closing: Conclude with a polite sign-off, letting the caller know when they can expect a return call and prompting them to leave their own name and contact details.
This not only sets expectations but also makes it easier for you to follow up.
Maintaining professional communication is essential, whether through verbal introduction, email, or voicemail.
By adhering to these guidelines, you ensure a positive and lasting impression with potential employers, clients, or colleagues.