Final answer:
When planning a report, define its objectives, identify the target audience, select relevant data, and organize the information logically. Avoid unnecessary technical jargon unless your audience is specialized in the field.
Step-by-step explanation:
When planning the makeup of a report, it is essential to perform several key tasks to ensure the report is effective and meets its intended purpose. The actions to be taken are:
- Define the report's objectives: Establish clear goals for what the report should achieve. This grounds the content and provides a clear direction.
- Determine the target audience: A deep understanding of who will be reading the report is crucial as it influences the report's language, structure, and content.
- Select appropriate data and information: Only include data that is relevant to the report's objectives and will be meaningful to your audience.
- Organize the information logically: Present the information in a coherent order that makes it easy for the reader to follow your arguments and conclusions.
- Exclude detailed technical jargon: Unless your audience is highly specialized, it is better to avoid or explain any technical language used in the report to maintain accessibility.
These steps will help ensure that the report is targeted, informative, and accessible, effectively conveying the intended message to its audience.