Final answer:
Most email messages and memos typically start with a direct approach and cover non-sensitive topics, requiring professionalism and clarity in communication. Proper spelling, grammar, and formatting are essential for a positive impression. It's crucial to consider the email's content, tone, and potential readers before sending.
Step-by-step explanation:
Most email messages and memos have non-sensitive topics and begin directly. It is important to communicate effectively in a professional setting when sending emails to employers or co-workers. Here are some guidelines for emailing in a professional context:
- Always use correct spelling, proper grammar, including punctuation and capitals.
- Utilize tools like spelling and grammar checkers.
- Use bullets and numbering to clarify points and make the email easy to read.
- Avoid using ALL CAPITALS, as it can be perceived as shouting.
- Emphasize key points with bold or italics sparingly.
- Proofread your email to ensure clarity and a positive impression.
- Consider the length and complexity of your email; if it's too long, consider a verbal conversation instead.
The content of your email should be polite and courteous, using a tone that is friendly yet not overly familiar. In professional circumstances, it's better to err on the side of being too formal. Short paragraphs and proper formatting can make your email easier to read, showing respect for your reader's time. Keep in mind the potential reach of an email and think about who might end up reading it before sending.