Question

What is the responsibility associated with "Supervising the checking in and out of records and accounting for their location"?

a) Disposing of records
b) Ensuring proper filing and security
c) Monitoring the whereabouts of records
d) Releasing information without proper authority

Which action is a part of "Ensuring their proper filing and security"?
a) Random disposal of records
b) Allowing unrestricted access to records
c) Keeping records in a secure manner
d) Releasing information without consent forms

According to the statements, when should records be disposed of?
a) Only when they are full
b) At random intervals
c) At appropriate times
d) Immediately after creation

Answer 1

The responsibility associated with supervising record transactions is monitoring their whereabouts, and records should be kept in a secure manner to ensure proper filing and security. Records should be disposed of at appropriate times as determined by relevant policies and regulations.

Step-by-step explanation:

The responsibility associated with "Supervising the checking in and out of records and accounting for their location" is c) Monitoring the whereabouts of records. This involves keeping track of records as they are checked out for use or returned, ensuring that their location is always known and can be accounted for.

The action that is a part of "Ensuring their proper filing and security" is c) Keeping records in a secure manner. This means that records must be stored securely to prevent unauthorized access or loss and ensure confidentiality, integrity, and availability when needed.

Records should be disposed of c) At appropriate times, which is determined by organizational policies, legal requirements, and best practices in records management. Proper disposal is essential to protect sensitive information and ensure compliance with regulations governing the retention and destruction of records.