Final answer:
Entries in the Requisition/Optar log are made by recording the date, requisition number, funds obligated, and a description of requested items or services. The log tracks the Operating Target (Optar) by updating the balance with new requisitions and expenditures, ensuring efficient financial management.
Step-by-step explanation:
The Requisition/Optar log is an essential record in the management of operational funds and resources within an organization, particularly in the military or other governmental departments. When making entries in this log, accuracy and diligence are crucial. Each requisition is recorded by noting the date, the requisition number, the amount of funds obligated, and a description of the items or services requested. Each entry serves as a commitment against the Operating Target (Optar), which is a financial allocation awarded to various departments for their operating expenses. The log is updated continuously to reflect new requisitions, changes due to cancellations or modifications, and expenditures as they occur.
Here's a brief explanation of the entry process:
- Enter the date of the requisition.
- Record the requisition number as a unique identifier.
- Note the amount of funds that are being obligated.
- Provide a clear description of the items or services being requisitioned.
- Update the running balance of the Optar to reflect the current requisition's impact.
- When the items or services are received, update the log to indicate that the obligation has been met and the expenditure has been finalized.
It is key to maintain a well-organized and up-to-date Requisition/Optar log to ensure efficient tracking of financial resources and compliance with budgetary limits.