Question

This question requires that you evaluate the underlined text to determine if it is correct. When you enable external access by using the Microsoft 365 admin portal, data is available to anonymous users. Review the underlined text. If it makes the statement correct, select "No change is needed". If the statement is incorrect, select the answer choice that makes the statement correct.

A) No change is needed
B) Limited access is provided to authenticated users only
C) Data is accessible to all users within the organization
D) Data is accessible to anonymous and authenticated users

Answer 1

The statement is incorrect; data is not automatically available to anonymous users when external access is enabled in Microsoft 365. The correct configuration involves permissions that could allow both anonymous and authenticated users to access data, depending on the sharing settings.

Step-by-step explanation:

The statement provided in the question is incorrect. When external access is enabled in the Microsoft 365 admin portal, the data is not necessarily available to anonymous users. The correct level of access is determined by the specific configuration set by the administrator. If external sharing is set up, it may allow access outside the organization but typically requires authentication.

If external access has been enabled and no further restrictions have been applied, it may be the case that both anonymous and authenticated users can access the data, depending on the sharing settings configured for the content. However, the general statement that data is available to anonymous users is misleading as it implies unrestricted access, which is not the case by default or best practice for security.

Therefore, the correct answer is D) Data is accessible to anonymous and authenticated users, but this is subject to the specific settings chosen during the configuration of external sharing in Microsoft 365.