Final answer:
As a program manager who has disclosed sensitive bid information, you must take responsibility, notify your superiors, and follow your agency's policies to correct the error. Maintaining procurement integrity requires transparency and may involve equal dissemination of information or a re-evaluation of the process.
Step-by-step explanation:
- If you are the program manager for the Defense Logistics Agency's new procurement activity and have inadvertently informed one of the bidders that their bid is too high, you have a responsibility to rectify the situation. It is essential to maintain fairness and transparency in the procurement process.
- You should acknowledge the mistake and immediately inform your manager or the relevant authority within your organization. Depending on the policies and the legal framework of your agency, the proper course of action may vary, such as re-evaluating the procurement process or providing all bidders with the same information to level the playing field.
- Ignoring the issue is not an option as it may lead to an unfair advantage and could compromise the integrity of the bidding process. Moreover, it is critical to review and reinforce the rules and guidelines for future interactions with bidders to prevent similar incidents. Proactively taking responsibility and addressing the mistakes transparently demonstrates your commitment to ethical practices in procurement activities.