Final answer:
To approach the task of hosting a company event, the Employee Relations Manager should meet with functional managers for idea collection, prepare a cost-benefit analysis for decision-makers, and send a company-wide communication to outline the event and build excitement.
Step-by-step explanation:
To approach the task of hosting a company event aimed at allowing employees to meet coworkers from different parts of the company, the Employee Relations Manager should consider multiple steps to ensure the event's success. Initially, it might be beneficial to meet with functional managers to gather a diverse range of ideas that reflect the different parts of the company. Involving various departments early on can foster a sense of ownership and participation in the event planning process.
Once a range of ideas has been collected, the next step could involve preparing a comprehensive cost-benefit analysis, including both out-of-pocket and opportunity costs. This analysis would be presented to the Chief Human Resources Officer or appropriate decision-makers to secure approval for the event based on its potential to enhance team spirit and company culture. For instance, a two-day retreat might have significant costs, both monetary and in terms of lost work time, which must be carefully weighed against the prospective benefits of improved teamwork and employee relations.
Finally, after the event has been approved in concept and budget, thoughtful company-wide communication should be crafted. This communication outlines the event details, its purpose, and what employees can expect. The communication should also seek to build excitement and emphasize the importance of the event as an investment in the company's social capital and collaborative potential.