Final answer:
When a bill is due to be paid, an accounting employee pulls a voucher from the bill file and prepares a receipt for the treasurer to sign.
Step-by-step explanation:
When a bill is due to be paid, an accounting employee pulls a voucher from the bill file and prepares a receipt for the treasurer to sign. When a bill is due to be paid, an accounting employee pulls a voucher from the accounts payable file and prepares a check for the treasurer to sign. This process is vital in managing a company’s finances, ensuring that payments are made efficiently and accurately. The voucher contains all the necessary details about the payment to be made, such as the invoice number, amount due, and the payee’s information. The check that the accountant prepares will be authorized by the treasurer, which is a control mechanism to prevent unauthorized payments. In the case of Noel noticing a billing error, their proactive approach in communicating the issue helped in stopping a significant overpayment, highlighting the importance of thoroughness and communication in accounting practices.