To write a formal business letter, use block formatting, a professional font like Times New Roman or Arial, and size 12. Begin with your purpose, elaborate in the body, and restate your intent in the closing, ending with 'Sincerely' and your signature.
How to Write a Business Letter
To conduct formal correspondence, such as contacting a company or addressing a politician, a business letter is often appropriate. Writing a business letter enables you to formally present your concerns or requests.
Format and Structure of a Business Letter
The block formatting style is commonly used for business letters. This style dictates that all elements should be left-justified and not indented, with single spacing and a double space between paragraphs. The appropriate font and size to ensure good readability are Times New Roman or Arial, size 12.
The Body of the Letter
In the first paragraph, introduce yourself and briefly mention the reason for your correspondence. Then you can use the subsequent paragraphs to elaborate on the details. Finally, in the closing paragraph, reiterate the purpose of your letter and emphasize its importance.
Closing Your Letter
A business letter typically ends with "Sincerely," or "Thank you," followed by a comma, then a space where you will place your signature above your typed name after printing. Remember to leave two blank lines before your typed name to make space for your signature.