Final answer:
Mail contact serves to provide a written record of communication, essential for formal and professional interactions. Proofreading ensures the message is clear and correctly portrays the sender's intentions, making a positive impression on the reader. For complex or sensitive issues, email may not always be the best medium.
Step-by-step explanation:
The purpose of mail contact in communication is foremost to establish a written record of the communication. This is important in a professional setting where accuracy and accountability are essential. For example, when dealing with formal correspondence such as writing to a congressman or a company, a business letter provides a level of formality and seriousness to the communication.
Moreover, proofreading an email is crucial to ensure that the message conveyed is clear, accurate, and makes the right impression. It is not only about checking for spelling or grammar mistakes but also about considering the tone and content. A professional email should use correct language and be well-received by the reader. Casual language or errors can lead to misunderstandings and make a negative impression.
Another aspect to consider is the appropriateness of email for certain situations. If a point of view or issue requires extensive explanation or is of a serious nature, other forms of communication, such as a telephone call or face-to-face meeting, might be more suitable. Email communication does not readily convey emotions or attitudes, which can lead to misinterpretation of the message.