Final answer:
It is true that information memos are sent increasingly via email, providing a quick and efficient way to communicate professionally. One must remember to be professional and discreet in content because emails can easily be shared. It's also recommended to proofread and use professional formats when sending such communications.
Step-by-step explanation:
It is true that information memos are increasingly being sent via email. With the advent of digital communication, the use of emails for sending memos has become the norm in professional settings. This approach to communication has several advantages, including speed, efficiency, and the ability to reach multiple recipients instantly. However, it's important to adhere to professional practices when communicating in this way.
When communicating via email, especially in a business or professional context, it's crucial to:
- Know your audience and tailor your message accordingly.
- Be mindful of the content, as emails can be forwarded or shared beyond the intended recipient.
- Use a professional format and style to convey the right image to your colleagues and superiors.
- Consider the appropriateness of the medium. Some conversations or issues may be better handled face-to-face or over the phone, particularly if they require extensive discussion.
Finally, when composing emails for professional communication, it's essential to proofread your message before sending and ensure that the email address of the recipient is entered correctly.