Question

You are collaborating with a fellow employee to write a procedures manual, and you must make suggestions to each other as you read each other’s work on this one document. What is the best way to make these suggestions on the document itself?

A) Insert comments
B) Track changes
C) Encrypt it
D) Convert it to a web page

Answer 1

Use the commenting feature in the document to provide specific feedback and suggestions. This allows for a clear and organized exchange of ideas without altering the original content.

Thus the correct option is A.

Step-by-step explanation

When collaborating on a document, utilizing the commenting feature proves to be the most efficient method. This tool enables both collaborators to offer specific feedback on particular sections or sentences without directly modifying the document.

This approach maintains the integrity of the original content while facilitating a structured conversation. Comments can be used to highlight areas that need improvement, ask clarifying questions, or express approval for well-written sections.

By employing this method, collaborators can engage in a constructive and focused dialogue, making the revision process more streamlined and comprehensible.

Additionally, comments serve as a visual reference, allowing both contributors to easily track and address each other's suggestions throughout the document. This approach fosters a collaborative writing process that is both productive and respectful of each contributor's input.