Final answer:
Business and technical writers use abbreviations to enhance document clarity, writing the full name first and then using the abbreviation thereafter. They must express complex information directly, avoid text language, and follow specific document forms while considering their audience's familiarity with the subject matter.
Step-by-step explanation:
Business and technical writers frequently use abbreviations to enhance the clarity and conciseness of their documents. When introducing an abbreviation or acronym, it is good practice to write out the full name first, followed by the abbreviation in parentheses. For example, before using 'USDA' alone, one would write 'U.S. Department of Agriculture (USDA)'. Similarly, 'Occupational Safety and Health Administration (OSHA)' would precede the use of 'OSHA' on its own.
In addition to clear abbreviations, technical writing requires the writer to express complex information in straightforward language. Staying direct and avoiding text language or contractions, such as 'u' for 'you' or 'r' for 'are', is essential for proper business communication. Formal reports in various fields—including social sciences, natural sciences, and technical sectors—rely on concise language and specialize vocabulary that may not be familiar to nonspecialists.
Business documents often follow specific forms and conventions, avoiding contractions and colloquialisms. The forms dictate aspects such as the structure of headings and paragraph content across various document types, like letters, resumes, and memos. Writers must also consider their audience's level of technical knowledge, avoiding overly complex terminology when addressing a general readership. Thus, mastering the art of business and technical writing involves a balance between precision and accessibility.